Allfred offers integration with Timetastic, a dedicated HR tool that companies use to manage employee time off — vacations, sick leave, and other types of leave — along with tracking each employee’s remaining leave balance.
All time off requests are created and approved directly within Timetastic. Once a request is approved there, it is automatically transferred into Allfred, where it appears in the Planning module, giving you an up-to-date view of who is available and who is out. The same data is also taken into account in the utilization report, so approved time off is automatically reflected in each team member’s utilization calculations.
As part of the integration setup, we configure together which time off types should be transferred from Timetastic to Allfred. For each type, we also define:
whether it should reduce the employee’s available capacity (as with vacation or sick leave),
or whether it should only be transferred as an indicator, without affecting capacity — for example, a Home Office type.
Please note that with the Timetastic integration, you cannot create time off requests directly in Allfred; the data flows only one way, from Timetastic to Allfred.
When does time off from Timetastic appear in Allfred?
Time off is transferred from Timetastic to Allfred once an hour, at 16 minutes past the hour (for example 1:16 pm, 2:16 pm, 3:16 pm, and so on). This means newly approved (or re-created) time off doesn’t show up in Planning and the utilization report immediately.
Why can’t I see a time off in Allfred?
It hasn’t been transferred yet. If the time off was approved in Timetastic less than an hour ago, wait until the next :16 and check Allfred again.
It’s still missing after the :16 transfer. In that case, one of these is the likely cause:
The time off type isn’t set up for transfer to Allfred.
The time off was edited in Timetastic after it was created.
⚠️ The integration only transfers newly created time off. It does not support editing: if a time off entry is changed in Timetastic after it has already been synced (or after it was created but before the transfer), the change will not be reflected in Allfred, because the Timetastic API supports only creating new entries, not transferring edits.
💡 If you need to change a time off, delete the entry and re-create it in Timetastic. The new entry will be transferred at the next :16.
To find and download a summary of planned vacations, medical leaves, personal absence etc from Allfred, follow these steps:
navigate to Reports -> Time reports
select the date range
filter the users / teams according to your needs
click on “Export” button -> Time-offs
FAQ
How often is time off transferred from Timetastic to Allfred?
Every hour, at 16 minutes past the hour (1:16 pm, 2:16 pm, and so on).
I approved a time off in Timetastic, but I don’t see it in Allfred. Why?
It may not have been transferred yet. Wait until the next :16 and check again. If it’s still missing after that, the time off type may not be set up for transfer, or the entry was edited after it was created.
I edited a time off in Timetastic, but Allfred still shows the old data. Why?
Edits are not transferred to Allfred, only newly created time off. Delete the entry and re-create it in Timetastic so it syncs correctly.
If you are interested in integrating with Timetastic, please contact our support team at [email protected] for assistance.