The Time Reports dashboard helps you review tracked hours across projects, clients, and team members. You can use it to analyze how time is spent, correct incorrectly tracked entries, and export reports for billing or internal analysis.
When to use the Time Reports dashboard
The Time Reports dashboard is useful when you need to:
Review how much time was tracked on projects
Check uninvoiced hours before billing clients (available as a workspace setting, contact [email protected] for more info)
Analyze team workload and productivity
Correct incorrectly tracked time entries
Export time reports for internal analysis or client reporting
Where to find the Time Reports dashboard
To open the Time Reports dashboard:
In the left sidebar in Allfred, click Reports.
Select Time report.
The dashboard will open and display tracked time entries for the currently selected time period.
Overview of the dashboard
The Time Reports page contains several tools that help you analyze and manage tracked time:
Date picker – choose the time period you want to analyze
Group By – organize time entries by different attributes
Filters – narrow the report to specific projects, users, or teams
Time entries table – review detailed tracked time data
Bulk actions toolbar – update multiple entries at once
Export button – download reports
Total tracked hours – summary of time tracked for the selected period
Together, these tools help you understand where time is being spent and make corrections when necessary.
Selecting the time period
Use the date picker at the top of the page to define the time range for the report. You can:
Select a specific month
Choose a custom date range
Use quick presets such as:
Next 7 days
Next 14 days
Next 30 days
This month
Last month
This year
Last year
When you change the date range, the report automatically updates to show time entries for the selected period.
Grouping time entries
The Group By option lets you organize time entries by different attributes. Available grouping options include:
Date
Brand
Project
Budget item
Task
User
Position
Grouping helps you analyze tracked time from different perspectives.
Examples:
Group by Date to review daily tracked hours
Group by User to see how much time each team member tracked
Group by Project to analyze time spent on specific projects
Grouped rows can be expanded to display the individual time entries within each group.
Filtering the report
Use the Filters menu to narrow down the results and focus on specific data. You can filter time entries by:
Clients
Brands
Projects
Project categories
Budget items
Tasks
Subtasks
Positions
Teams
Billing category
Billing status
Users
Status
You can apply multiple filters at the same time. Examples:
View time tracked for a specific client or project
Display only billable hours
Review work performed by a specific team or user
Understanding the time entries table
The main table displays detailed information about each tracked time entry. Use this table to review where time was spent across projects, tasks, and team members. Common columns include:
Column | Description |
Date | When the time was tracked |
Brand (Client) | Client or brand associated with the project |
Project | Project where the time was logged |
Budget item | Budget item of the project linked to the entry |
Position | Role associated with the work |
Task | Task related to the tracked time |
Team | Team responsible for the work |
User | Team member who tracked the time |
Invoiced, overserviced & uninvoiced | Indicates time already invoiced, time exceeding the planned budget or time not invoiced yet (available as a workspace setting, contact [email protected] for more info) |
Tracked hours | Number of total tracked hours within the displayed results |
Hourly rate | Billing rate used |
Tracked amount | Financial value of tracked hours |
Note | Additional comments added to the entry |
Selecting time entries
Each row in the table includes a checkbox. You can use checkboxes to select:
A single time entry
Multiple entries
All entries displayed on the page
After selecting one or more entries, a bulk action toolbar appears at the bottom of the page. This toolbar shows:
Number of selected entries
Total tracked time
Total tracked amount
Bulk actions option
Bulk actions for selected time entries
After selecting time entries, a bulk action toolbar appears at the bottom of the page. Open the bulk actions menu (three dots) to perform actions on all selected entries. Bulk actions allow you to quickly update multiple time entries without editing them one by one. Available actions include:
Move selected time entries to another project: Transfer selected entries to a different project. More info here.
Move selected time entries to another position: Change the role assigned to the selected entries. More info here.
Change billing category: Update the billing category assigned to selected entries.
Unlock time entries: Unlock previously locked entries so they can be edited again.
Delete time entries: Permanently remove selected entries.
Exporting reports
You can export time data using the Export button in the top-right corner of the page. Available export options include:
Time report
User effectiveness
Time-offs
Summary Time report (PDF)
Detailed Time report (PDF)
Exports are often used for client reporting, billing preparation, or internal analysis.
Total tracked hours
In the top-right corner of the page you will see Total Tracked Hours. This number shows the total time tracked based on the selected:
date range
filters
grouping
As you adjust filters or the date range, the total tracked hours update automatically.
Customizing table columns in Time report
You can customize which columns appear in the report. To change the visible columns:
Click the column settings icon in the table header.
Select or deselect the columns you want to display.
Customizing columns helps you focus on the information most relevant to your workflow.
