In Allfred, your workspace operates with one method of tracking and billing for agency work—either in man-hours or man-days.
What should I do when I need to combine man-days and hours?
If your workspace is in man-hours, but your budget needs to account for services sold as full man-days instead of hourly work, you can set up a "position" in the budget representing a full man-day. Instead of setting the hourly rate, you enter the price for the entire man-day.
How does it influence time tracking and budget spending?
If your workspace is set up in man-hours and you need to track time under that newly created manday-position, there’s an important detail to note: tracking 1 hour under this "position" will represent the entire man-day rate.
For example, if you worked only half a day (4 hours) under that position, you’ll need to track your time as 0.5 hours (or 00:30) to ensure that the system only deducts half of the daily rate from the budget. Similarly, if you worked 1 hour, you should track 0.125 hours to account for one-eighth of the man-day. If you worked 8 hours, you can track 01:00 in Allfred.
The downside of this approach
When reviewing time reports with a combination of man-hours and man-days, the total summary of hours won’t be accurate. For example, if you worked 4 hours at an hourly rate and another 4 hours under a man-day rate, the summary will show 4.5 hours (due to the partial tracking for the man-day). While this affects time reports, it doesn’t impact the budget, as the correct amount is still deducted.
In summary, we recommend using only one type of pricing and time tracking—either man-days or man-hours—for consistency and accurate reporting.