The Finished Projects dashboard gives you a summary of all completed projects — that is, projects that were closed using the Action → Finished option.
For each of these projects, it calculates final statistics and profitability based on three things: what was invoiced, what costs were incurred, and how much work was actually done.
Alongside these final results, the dashboard also shows how each project performed against its original budget, through the Budget Profit metric.
This article explains what each column and summary figure means, and how they relate to one another, so you can read the dashboard with confidence.
The Summary Row
At the top of the dashboard, you'll see a summary bar with totals for all projects included in your current filter.
Projects: The number of projects included in your current filter or view.
Budget Profit: This shows how much the project is running over or under its work budget, combined with the profit made on External costs. It's a budget-comparison indicator — it tells you whether the team spent more or less time/cost than planned, plus what was earned on production work. It is not the same as Net Profit, and the two numbers can look very different for the same project. If you want the project's actual financial result, look at Net Profit instead.
Revenue: The total amount invoiced to the client so far, combined across all three work categories: Our Work, Production, and Media. Revenue is always invoice-based — it reflects what has actually been billed, not what was originally planned.
Net Profit: This is the project's real bottom-line profit (also referred to as EBIT). It's what's left after every cost has been covered — including the cost of the team's own time spent on the project (based on tracked hours and internal hourly rates set on user level), as well as any Production and Media costs. Net Profit is the most reliable number to look at when asking "did this project actually make money?"
Net Margin: Also referred to as EBIT Margin, this shows what share of Revenue turned into profit. It's calculated as Net Profit divided by Revenue. A Net Margin of 30%, for example, means that for every €100 billed, €30 ended up as profit after all costs.
Work Efficiency: This compares what the team's work was budgeted to cost against what it actually cost, based on tracked time. A value above 100% means the team delivered the work for less time/cost than budgeted — a good sign. A value below 100% means the work took more time (and therefore cost) than planned.
Gross Income: This is a mid-way figure between Revenue and Net Profit. It combines Revenue and profit, but the cost of the team's own time (Work) hasn't been subtracted yet — so the Work portion is still shown at its full billed value. Production, Media, and Royalties are already shown net of their own costs at this stage. Once the cost of the team's time is subtracted from Gross Income, you get Net Profit.
The Project List
Below the summary row, each project appears as its own row with the same set of financial metrics, plus a few extra columns:
PM: The Project Manager assigned to the project.
Project: The project's reference code and name.
Budget Profit, Revenue, Net Profit, Net Margin, Work Efficiency: Same definitions as in the summary row above, calculated for this individual project.
Invoiced: The circular indicator compares Revenue (the amount invoiced so far) to the project's planned budget, shown as a percentage: Revenue ÷ Budget × 100. It can go above 100% if the project ended up being invoiced for more than was originally planned, or stay below 100% if less was invoiced than planned.
Category: Any category tag applied to the project (used for filtering and grouping).
Note: Any flag or note manually added to the project (shown as an icon when present).
Looking at a single project in detail
Once a project is closed (Action → Finished), its final statistics aren't only visible here in the summary dashboard — they're also shown directly on the project itself.
Opening a finished project shows the same core figures (Project Profit, Revenue, Net Profit, Net Margin, Work Efficiency, Gross Income) calculated for that one project, using the exact same definitions described above.
From there, you can drill down further. The project's results are broken down by category — Our Work, Production, and Media — and within each category, all the way down to individual budget items.
For example, under "Our Work" you'll see a separate row for each budget line (e.g. a specific service or work package), each with its own Invoiced amount, Net Profit, Net Margin, and Work Efficiency. This lets you pinpoint exactly which budget item drove the project's overall profit or loss, instead of only seeing the combined category or project total.
Frequently asked questions
Why is "Budget Profit" so different from "Net Profit" on the same project?
Because they measure different things. Budget Profit is a budget-comparison number (planned vs. actual spend on the team's time, plus Production profit). Net Profit is the project's actual financial profit, based on what was invoiced minus all real costs. It's normal — even expected — for these two numbers to diverge, sometimes significantly, especially on projects where the team spent much more or less time than originally budgeted.
Why can Work Efficiency go above 100%?
Work Efficiency compares budgeted cost to actual cost. If the team completed the work using less time (and therefore less cost) than was budgeted, efficiency goes above 100% — this is a positive result, not an error.