To close a project, navigate to the project dashboard, click on the "Actions" button, and select the "Finish" option. This triggers a pop-up window that verifies whether the project meets the necessary criteria for closure.
Criteria for closing the project
The pop-up window will display a checklist of the three criteria that must be met before a project can be considered complete:
Project Progress: All work budget items must be marked as 100% complete.
Expense Reconciliation: All expenses related to the project must be set as received.
Invoicing Completion: The project should be fully invoiced, ensuring all billable work is charged to the client.
Addressing incomplete criteria
If any criteria are not met, Allfred will alert you.
If the project's progress is not at 100%, the system will highlight this. You'll have the option to set all budget items' progress to 100% directly within the closure window by clicking "Set all budget items' progress to 100%".
The same works with received expenses.
For any missing invoices or billing discrepancies, Allfred will list the under- or over-invoiced items and indicate the missing credit amount, allowing you to address these issues promptly.
Troubleshooting: "Set all budget item progresses to 100%" doesn't work
If clicking "Set all budget item progresses to 100%" during project closure doesn't seem to do anything, check the project's Start Date first. A Start Date set in the future (later than today) can block this action. Update the Start Date to a date that has already passed, then try closing the project again.
Finishing the project that isn't fully invoiced or is over-invoiced
Even if the project hasn't been fully invoiced — or has been over-invoiced — you can still choose to close it by clicking "Yes, close the project."
Allfred will always flag the discrepancy for you first, so you can see exactly where the project isn't invoiced at 100% of its budget, without forcing you to resolve it before closing.
The final statistics on a closed project are calculated from the amounts actually invoiced and the costs actually received — not from the original budget — so an under- or over-invoiced project will still show accurate final profit figures.
After closing, Allfred automatically calculates final profits and shows an updated view of the project's profitability, broken down into profit from work, production, and media, plus an overall work efficiency percentage.
Finished projects dashboard
Allfred's Finished Projects Dashboard gives you a summary of all completed projects, with financial metrics like Budget Profit, Revenue, Net Profit, Net Margin, and Work Efficiency for each one, plus the ability to search, filter, and export this data.
👉 For a full explanation of what each metric means and how they relate to each other — including why Budget Profit and Net Profit can look very different for the same project — see Understanding the Financial Dashboard for Finished Projects.
Search and Filter: Use the search functionality to find projects by brand, team, type, status, project manager, or duration.
Export Functionality: The dashboard allows you to export the financial data of finished projects for reporting purposes or further analysis.