When you enter an Amount (without VAT) and select a VAT rate on an expense, Allfred automatically calculates the VAT amount and the Total amount with VAT for you. In most cases, this calculated value is exactly right, and if you don't touch it, nothing changes for you - Allfred keeps using the automatically calculated value, as before.
Occasionally, though, the amount on the original invoice or receipt is rounded slightly differently from Allfred's calculation - for example, by a cent or two. You can now manually edit the VAT amount so it matches your source document precisely.
How to edit the VAT amount
Open the expense and go to the summary section, where you enter the Amount (without VAT) and select the VAT rate.
Once a VAT rate is selected, Allfred automatically fills in the VAT amount field and calculates the Total amount with VAT.
If the calculated VAT amount doesn't match your source document, click into the VAT amount field and edit it directly.
How this affects the budget items below
Every expense is split across one or more budget items further down the page, and each budget item also carries its own VAT rate and VAT amount (under Accounting).
If you've manually edited the VAT amount in the summary at the top, Allfred checks that the VAT amounts on the budget items below add up to the same total. You'll see this validation directly above the "To allocate" line:
VAT split
VAT amounts on budget items must match the document VAT total
If the two totals don't match, adjust the VAT amount(s) on the budget items until they do. This makes sure the VAT you're claiming on each budget item always ties back to the total VAT on the actual document.
Working with multiple VAT rates on one expense
If a single expense includes amounts taxed at more than one VAT rate (for example, part of the invoice is 23% and part is 0%), you can add extra rate rows in the summary:
Click "+ Add new VAT rate."
Enter the Amount (without VAT) and select the applicable VAT rate for that portion.
Repeat for each additional rate needed.
Once you've added the rates you need at the top, only those rates will appear in the VAT dropdown on the budget items below - this keeps the options relevant and prevents mismatches between the summary and the item-level detail.
👉 For more on setting up VAT rates in your workspace, see How to Set VAT Rates and Accounting Accounts.
👉 For VAT rates on budgets and invoices rather than expenses, see How to apply multiple VAT rates in a budget and invoice.